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Fleet Management System

Fleet management is the management of a company's vehicles and other mobile assets. Fleet management includes commercial motor vehicles such as cars, vans and trucks. Fleet (vehicle) management can include a range of functions, such as vehicle maintenance, vehicle Telematics (tracking and diagnostics), driver management, fuel management and health & safety management. Fleet Management is a function which allows companies which rely on transportation in their business to remove or minimize the risks associated with vehicle investment, improving efficiency, productivity and reducing their overall transportation costs, providing 100% compliance with government legislation (duty of care) and many more.

Vehicle Tracking

One the most important functions in all fleet management systems, is the vehicle tracking component. This component is usually GPS based, but older systems used land based low frequency systems and it is possible to use GSM triangulation in the most simplistic of situations. Once vehicle location, direction and speed are determined from the GPS components, additional tracking capabilities transmit this information to a Fleet Management software application. Methods for data transmission are most often GSM based.

Mechanical Diagnostics

Some fleet management systems are connected to the vehicle's CAN BUS or onboard computer, these display information for the driver and in some instances gather data for the fleet management system. Details such as mileage and fuel consumption are usually gathered

Driver Behaviour

By combining received data from the Vehicle Tracking system and the other sensors, it is possible to form a profile of driving styles for any given period.  If driver id is used then this information can be collated across multiple vehicles.

Fleet management software

Fleet management software can enable companies accomplish specific tasks in the management of any or all aspects relating to a company's fleet of vehicles. These tasks can encompass all operations from vehicle acquisition to disposal. Software, depending on its capabilities, allows function such as driver/vehicle profiling, trip profiling, dispatch, vehicle efficiency, etc. It can provide remote control features, such as Geo-fencing and active disabling. Current vehicle diagnostic information can also be related to a management site, depending on the type of hardware installed in the vehicles.

Fleet Security and Control

With the advent of vehicle tracking it is possible for the addition of over-the-air (OTA) security and control of fleet vehicles. Fleet Security and Control includes security of the vehicle while stopped

Duty of Care

In the UK, in April 2008, the Corporate Manslaughter Act was strengthened to target company directors as well as their drivers in cases of road deaths involving vehicles used on business. The Police have said they now treat every road death as ‘an unlawful killing’ and have the power to seize company records and computers during their investigations. They will bring prosecutions against company directors who fail to provide clear policies and guidance for their employees driving at work. Directors and business owners may not be aware that privately owned vehicles used for business journeys are treated exactly the same as company owned vehicles. Directors have an equal responsibility under the law to ensure these vehicles are also roadworthy and correctly insured. It is vital that every company has a ‘Driving at Work’ policy in place covering every element of their business vehicle operation, no matter how few vehicles are involved and who owns them. Every employee driving for business be required to sign up to the policy. In this way the directors can reduce the risk of being prosecuted and a possible custodial sentence.

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